User Guide | HelloAstra

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User Guide

Here you will find answers to them as well as advices on how to get the most out of HelloAstra. If you can’t find the information you need, please feel free to contact us on.

First steps

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Set up career page

The quickest way to start acquiring applicants is by posting vacancies on the built-in career website.

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Create HR Project

You will need a recruitment project (HR project) to organize and manage your applications and candidates in the system.

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Start recruitment campaign

In order to post a job ad on the career page and in other recruitment platforms, you need to create a recruitment campaign.

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In Hello Astra, job ads function as templates. This means that you can make one job offer for a given position and use it multiple times in various recruitment campaigns.

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Create application form

To start recruiting employees, you need to create an application form with which they will be able to apply for work in your company.

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Manage candidates

It’s time to review the applications and engage selected candidates in the recruitment process. Let’s not let them wait!

Candidate profiles

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Candidate profiles

Candidate profile - Basics

What is the candidate profile for? How to manage it? What data will you find there?

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Candidate profiles

The Projects tab in the candidate's profile is used to manage the recruitment processes in which he has been involved.

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Candidate profiles

How does the HR evaluation work?

How to add, edit or delete an HR evaluation? What does the form contain?

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Candidate profiles

How does technical evaluation work?

How to add, edit or delete a technical evaluation? What does the form contain?

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Candidate profiles

How does the client evaluation work?

How to add, edit or remove Client Evaluation? What does the form contain?

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Candidate profiles

Applications tab

In the Applications tab you will find all the applications of a given candidate.

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Candidate profiles

In the Overview tab, you can add, edit and delete general notes about the candidate.

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Candidate profiles

In the Mails tab you will find the history of e-mails sent to the candidate.

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Candidate profiles

In the Consents tab you will find consents to the processing of personal data expressed by the candidate.

Managing candidates

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Managing candidates

Adding candidates manually

To add a candidate to the system, click the icon on the taskbar in the upper right corner of the screen.

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Managing candidates

Import of many resumes

To create multiple candidate profiles from the collected CVs, go to the Admin Panel & then click on the Resume import tab.

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Managing candidates

Applications Inbox integration

If you collect applications to a dedicated e-mail address, you can configure the transfer of these applications directly to the HelloAstra in the Admin Panel.

GDPR

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GDPR configuration

Safe processing of personal data and ensuring compliance with the GDPR is our priority.

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Information clause

The information obligation is included in the GDPR. At Hello Astra, we provide the tools necessary to implement it.

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Candidate Panel

The duty of the personal data administrator is providing the possibility of managing consents, in Hello Astra there is a dedicated Candidate Panel.

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Consents to the processing of personal data

The candidate's consent to the processing of personal data is necessary for the recruitment.

Employment Requests

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Employment Requests

Employment request form

How to complete the employment request form to hire a new employee?

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Employment Requests

Profitability tab

Information about the profitability of hiring the employee